Have you considered outsourcing the company's phone calls? An outsourced call answering service or call center will help the company become more efficient in a number of ways, from virtual receptionist service to sales and marketing assistance.
It's important to weigh the benefits and drawbacks of outsourcing phone calls before moving forward and to comprehend the ramifications of outsourcing on your company.
Many small businesses benefit from answering services, particularly those without the staffing resources to have 24/7 coverage or an in-house receptionist.
Hiring a call answering service comes with a slew of advantages and desirable results. Businesses also use a mobile answering service to take advantage of its many benefits. They value the services provided by answering services and continue to rely on them month after month, year after year.
However, if answering services were ideal for everybody, everyone would use them, right? So, why aren't answering services available to a company with a phone line? It's possible that they hired the wrong service, it's also possible that they hired one for the wrong motives and have unrealistic hopes about what their answering service could achieve.
Since any choice in life has advantages and disadvantages.
Check out our list of popular answering service benefits and drawbacks to see if they're right for you and your business.
PROS OF CALL ANSWERING SERVICES
1. Your employees will concentrate on the main market through outsourcing answering services.
Your employees will be free to concentrate on more critical facets of your company as they only answer calls that are essential to them. Around the same time, you should be assured that your customers' calls are being treated professionally, in accordance with your name, and to their satisfaction.
2. Hiring people is more costly than outsourcing answering services.
Every year, business owners invest tens of thousands of dollars in recruiting and training receptionists, as well as supplying workspace and facilities and covering their benefits. Outsourcing helps you to save expenses by gaining access to experienced operators who have been qualified to represent the brand like you will.
3. To Enhance Quality
Many companies and organisations promote excellence as a goal. They want to be the best at everything they do. This ensures they place a premium on delivering high-quality service wherever possible.
The value of ensuring quality connections at the first point of communication, the telephone, cannot be overstated.
Call answering services have a single purpose. They are available to take phone calls. They provide all of their workers rigorous instruction in how to handle themselves properly on the internet, have excellent customer service, and delight callers. Each phone call, every day, results in high-quality connections.
4. Providing Consistency
Consistency is a companion of excellence. People want a seamless service from one company to the next when they phone. They expect getting the same treatment any time they call. They're looking for continuity.
Many people believe that because they get consistent service from one call to the next, they are getting better service.
Call answering systems excel not only in providing excellent calling services, but also in ensuring regular connections. It's what they specialize in, what they prepare for, and what they deliver.
5. For answering services, there is no downtime.
Calls from your clients are answered 24 hours a day, 7 days a week, 365 days a year, or only when you need help - you decide what works best for you. Your calls are still secured, meaning you don't have to think about operators taking breaks or days off for any reason.
CONS OF CALL ANSWERING SERVICES
1. There might be issues with communication.
Working with a provider adds a layer of collaboration that is required to promote and maximize the relationship. Be sure you have a team contact protocol for your answering service early on in the process and make any possible changes.
2. The answering service roles are under less strict management.
While this is a plus in many ways, it can also be a negative if you don't take an active part in determining your answering service standards from the start. You'll still need to communicate with them on a daily basis and ask about the call indicators that are important to you.
3. There may be negative consequences for employee productivity.
Employees will also misinterpret the concept of outsourcing some part of a company. If you make it clear to them that outsourcing telephone answering services will help them expand their skills and contribution to the business, they will appreciate it.
4. Certain subject areas have a lower level of expertise.
This is a fairly uncommon con, but it does happen in the answering service industry.
Some businesses need subject matter experts to answer their phones because they are very technical. And while answering services have highly qualified technicians to answer your calls, it isn't often enough, particularly for technical businesses where correct answers take years of experience.
Consider a website design firm; answering services might not be the right choice for them, particularly if the majority of the calls and queries are about specific programming codes or design features.
5. To Substitute for an In-House Employee.
While telephone answering service workers are adept at operating remotely, it's a mistake to believe that they can completely replace an in-house employee with all the information the individual manages.
It's simply unrealistic to ask them to do 100 percent of the work that an onsite employee would do.
The boss's in-house phone receptionist is aware that he just rushed out for an important meeting, but the answering service is unaware of this until anyone bothers to inform them.
Staff members who answer the phone do an incredible job, but it's unrealistic to ask them to deduce facts that no one has ever informed them. Assuming they will is a surefire way to be disappointed.
Does Your Business Need a Reliable Virtual Receptionist?
Reliable Receptionist helps small to mid-sized businesses enhance their professional image, improve customer service, manage workload and convert callers to become loyal clients. At Reliable Receptionist, we not only provide simple answering services but you can be confident your company’s incoming calls will be immediately answered by one of up to five trained representatives assigned to your account. Our off-site receptionists are professionally ready to answer questions about your business, provide directions, capture critical lead information, schedule appointments, and forward calls to the appropriate department depending on your set guidelines. One of the many advantages of using an off-site receptionist with advanced call handling technology is that your calls can be privately announced and seamlessly connected to you in real-time on any phone number. Many of our clients provide multiple connecting numbers for us so we always have the best way to reach you. Let's Work Together! For more information or to request a quote and free demonstration, send us a message or call us today at (925) 627-4200.