An answering service is a team of certified customer service representatives who answer requests from clients and consumers, take detailed messages, and relay them to the right client or employee.
Customer care representatives are experienced in dealing with clients from a vast variety of industries.
Most companies use answering services because they have valuable in-house assistance that the company lacks. But what do call answering services do?
Here are a few reasons why you should use a telephone answering service for your company.
1. It will keep you from missing another sales call.
Your company's lifeblood is sales calls. What good is it to waste money on ads or some other part of your company if you don't make yourself available to your customers?
Despite the fact that a lot of transactions and purchases are now made online, many people still choose to use the phone. Not only are businesses offering their own experience, but they also understand that their customers want to talk with a real individual before purchasing their services.
Calls can never ring through or go unanswered when you have a virtual assistant. Furthermore, the call center will be able to manage any sudden increases in call volume during busy hours, ensuring that you never miss out on potential customers.
2. You Save Money By Not Having to Employ a Receptionist
For a small company, hiring a receptionist can be costly, because you obviously don't have enough incoming calls to warrant paying someone to handle them full-time.
And if you get members of your current staff to answer calls, it would divert them from their other responsibilities, resulting in a financial loss.
When compared to managing your calls in-house, telephone answering systems save you a lot of money. Not only can you avoid paying a premium, but you will still reduce the risks of hiring others in the office.
Furthermore, several small business teams operate remotely, and mobile answering systems are an excellent way to organize and handle a distributed workforce.
3. When your business is closed, answering services will answer the phone, take messages, and place orders.
A call answering service, unlike a true receptionist, can be available 24 hours a day, 7 days a week.
This ensures that the company has a live person answering the calls and though the office is closed, able to answer questions and offer some other kind of customer support.
4. Allows and your team to focus on generating revenue and expanding your business.
Dealing with the influx of inbound calls, even during business hours, can be time-consuming and distracting. It's pointless to hire great people to help you develop and expand your company if they're going to be on the phone all day asking the same questions.
A call answering service often filters and forwards messages, allowing you to track calls during busy hours or anytime you need to concentrate on your job without distractions.
You can tell if the call is from an important customer or someone wanting to sell you a photocopier without picking up the receiver.
5. Each company receives a customized service.
Call answering services normally give you a variety of choices to pick from, so you can get the service that's right for your business. A service can take your messages and sort out unwelcome calls at the most simple stage.
If you want to go beyond and beyond, you can give the receptionists custom scripts and briefings, product descriptions, and FAQs, which you can edit as needed.
This ensures that when your customers contact you, they will be greeted by a knowledgeable, courteous, and professional representative who will make them feel like they are a part of your actual company.
Call answering service will tailor their offerings to you and your company's specific requirements.
You will provide them with service briefings, product descriptions, and information about your employees, allowing them to answer certain simple inquiries without interrupting you in the workplace.
A live answering service assists both the company and the customer by reducing the amount of time the customer must wait to speak with a representative. Clients benefit from live receptionists so they can quickly get the information they need or be guided to the appropriate point of contact.
Overall, this makes the interaction more friendly for the consumer, which is critical in a customer-focused setting.
Does Your Business Need a Reliable Virtual Receptionist?
Reliable Receptionist helps small to mid-sized businesses enhance their professional image, improve customer service, manage workload and convert callers to become loyal clients. At Reliable Receptionist, we not only provide simple answering services but you can be confident your company’s incoming calls will be immediately answered by one of up to five trained representatives assigned to your account. Our off-site receptionists are professionally ready to answer questions about your business, provide directions, capture critical lead information, schedule appointments, and forward calls to the appropriate department depending on your set guidelines. One of the many advantages of using an off-site receptionist with advanced call handling technology is that your calls can be privately announced and seamlessly connected to you in real-time on any phone number. Many of our clients provide multiple connecting numbers for us so we always have the best way to reach you. Let's Work Together! For more information or to request a quote and free demonstration, send us a message or call us today at (925) 627-4200.