If you’re like most small business owners, you’re always looking for ways to save money and streamline operations. One area where you may be able to do both is by switching to a virtual office phone system. In this article, we’ll share five things we learned about virtual office phones during our research for our own small business. Keep reading to learn more!
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What Is A Virtual Phone Service?
The business calling service keeps track of all calls that come into your business, no matter who answers them or where they are located. Calls are routed to the office during normal business hours and anywhere you have Internet access 24/7. If you have more than one location, virtual phones can be set up so you can route local calls to the nearest branch.
Employees who work remotely without their own desks can forward incoming calls directly to their cellphones, making it easy for them to manage client requests wherever they are. No matter how many locations or employees need coverage, you’ll have just one bill covering all lines at all sites — with rates that start as low as $20 per month per line.
Virtual phone systems for small businesses is one area where everyone has something new to learn. Do you have any idea how your business might benefit from them?
Here are some of the most common ways you can use virtual office phones for your team or company meetings.
1. Save Money on Local and Long Distance Phone Calls with Virtual Office Phones
One significant advantage of virtual office phones is that they allow businesses to save money on both local and long-distance calls by using internet-based networks instead of traditional phone lines connected directly to a telephone company.
2. Receive Calls on Multiple Phones with Virtual Office Phones
Virtual office phones are also beneficial because you can use them to receive calls made to your business’s main number on multiple devices, including cell phones or home phones in addition to traditional landlines. You can set the system up so that if somebody calls during certain hours of the day, their call will go straight to voicemail, but if they call outside of those hours you’ll be able to answer the phone no matter where you are physically located at that time!
3. Use Your Existing Phone Number With Virtual Office Phones
Small businesses are always looking for ways to avoid having to purchase new equipment and lines from a phone company when they want to expand the business, virtual office phones allow small businesses to avoid this problem because they are compatible with existing phone numbers.
4. Use Virtual Office Phones for Conference Calls
You can use virtual office phones for conference calls when you need to be able to make multiple outgoing phone lines available in order to connect with colleagues or clients at different locations simultaneously.
If you have a client who wants to discuss an upcoming project over the phone but their offices are in another time zone it’s easy enough to use Skype or another kind of internet call application on your computer along with the virtual office phone system!
5. Virtual Office Phones Have the Ability To Record Customized Greeting
When it comes to virtual office phones, companies can also use them to record customized voice greetings for call recipients that will announce who the business is and how an individual caller can be reached. This feature makes the virtual phone systems ideal for small business owners who are looking to maximize their productivity by handling calls in an efficient manner!
What Are The Benefits Of Virtual Phone Service?
Small businesses love virtual office phones because they provide unlimited calling. You pay one flat monthly rate for all the lines on your account, so there’s no danger of unanticipated bill shock. Your callers can reach your business wherever you are, and you never have to miss a call again because someone is away from their desk.
It’s also quick and easy to manage your business across multiple locations from a single provider without having to sign long-term contracts under the penalty of early termination fees or increased rates. Plus, virtual services don’t require any special equipment other than a computer with an Internet connection.
What Are The Drawbacks Of Virtual Office Phones?
The number one drawback is that not all virtual phone services work in all areas, so you’ll need to do some research before choosing a provider. Ask about available coverage where your employees and customers are located if you have concerns about access or reliability. You may also want to check with local phone providers for deals because certain locations like rural areas can be hard to reach on some virtual numbers.
Today’s digital technologies are capable of so much more than they were just a short time ago. People are excited to have reached this point, but sometimes it can be hard to imagine what will happen next.
Virtual office phones are a great way to save money on long-distance calls or international calls. You can also use your virtual phone service for conference call purposes, which is perfect if you don’t want to be tied down by wires for important meetings. Did you know that virtual office phones have the ability to record customized greetings? If all of this sounds like it’s up to your alley and you’re ready to get started with what virtual office phones can do for your business, then contact us today! We’ll help set everything up so that you can start saving time and making more money in no time at all.
Does Your Business Need a Reliable Virtual Receptionist?
Reliable Receptionist helps small to mid-sized businesses enhance their professional image, improve customer service, manage workload and convert callers to become loyal clients. At Reliable Receptionist, we not only provide simple answering services but you can be confident your company’s incoming calls will be immediately answered by one of up to five trained representatives assigned to your account. Our off-site receptionists are professionally ready to answer questions about your business, provide directions, capture critical lead information, schedule appointments, and forward calls to the appropriate department depending on your set guidelines. One of the many advantages of using an off-site receptionist with advanced call handling technology is that your calls can be privately announced and seamlessly connected to you in real-time on any phone number. Many of our clients provide multiple connecting numbers for us so we always have the best way to reach you. Let’s Work Together! For more information or to request a quote and free demonstration, send us a message or call us today at (925) 627-4200.